9 Best Outsourced Payroll Companies For 2025

What is a Payroll Outsourcing Service?

Payroll outsourcing methods hiring an external business to handle payroll jobs such as combining payroll information, calculating wages, handling tax regulations, administering staff member benefits, and making sure timely payroll.

Outsourcing payroll not just conserves businesses time but likewise ensures compliance with legal requirements. Outsourcing to a payroll expert can help avoid problems that arise with internal payroll, like remaining up to date with altering tax laws or manually repairing payroll errors.

How We Selected the very best Outsourced Payroll Companies

Features

We prioritized services with easy to use interfaces, seamless integrations with personnels and accounting software, and scalability to meet the requirements of services of all sizes. These functions ensure complete payroll management, whether you’re managing a few staff members or an international workforce.

Security and Compliance

Each service was examined for its ability to safeguard delicate information and make sure compliance with ever-changing tax policies and labor laws. Strong security measures and up-to-date compliance qualifications are necessary for decreasing threats and preventing penalties.

Customer Support

We considered the availability of responsive customer support, training resources, and ongoing assistance to make sure organizations can depend on their chosen payroll supplier. Comprehensive support helps avoid payroll mistakes and deals with problems quickly when they arise.

Reputation

To make sure dependability, we examined user feedback on platforms like G2, Trustpilot and Capterra, in addition to industry recognition and third-party audits, to confirm each tool’s performance and credibility. A strong reputation indicates a performance history of providing constant, premium payroll services.

9 Top Payroll Outsourcing Companies

Based upon the evaluation of companies on these variety of criteria, we have actually produced the ultimate list for the very best payroll services that can be outsourced in 2025.

1. Playroll

Playroll offers an extensive solution for handling international payroll and work, making it perfect for organizations of any size. The platform’s Employer of Record (EOR) services allow smooth payroll processing for both international workers and contractors in over 180 nations.

Playroll uses a Global Payroll Management solution that provides companies full control and flexibility to incorporate their favored payroll suppliers per region, with no requirement to rip and change their existing set-up at excellent time and expense. The services include GP Analytics, a powerful tool for tracking and envisioning payroll information from across the world. GP Manager consolidates global payroll procedures in addition to advanced analytics features, to offer you more oversight of international payroll processes.

As part of the VAT IT Group, Playroll draws on over 25 years of experience in international employment services, focusing on internal legal proficiency.

Key Features Overview

– Consolidating worldwide payroll procedures into one central hub while supplying flexible integrations with existing vendors and internal operations.

– Map payroll data from any data source, featuring integrations with leading accounting software.

– Quick deployment of software and automated vendor onboarding.

Multi-vendor payroll for paying workers through different companies.

– Simplifying payroll by automating currency management, standardizing workflows, and making sure compliance across different regions.

Global Payroll Pricing

Starting at $3 per worker.

Pros

– Quick setup with low execution costs, conserving time and resources.

– No need to replace existing payroll operations or trusted local providers.

– Real-time currency management and conversion functions for international payroll.

– Advanced automation for payroll jobs across over 180 countries.

– Built-in compliance functions with digitized audit tracks.

– Access to knowledgeable customer assistance for businesses of all sizes.

– Dedicated assistance offered at no additional cost.

Cons

– Limited combination options with third-party HR tools, though more choices are constantly being included.

Truly Flexible Global Payroll

Switch to Playroll for seamless payroll management tailored to your needs, with full combination with existing payroll service providers and systems.

2. Paylocity

Paylocity is known for its flexibility, providing a detailed outsourced payroll service perfect for mid-market services. It also supplies a suite of HR and labor force management services, consisting of advantages administration, time tracking, and skill management

– Payroll and HR management.

– Employee self-service portal

– Advanced reporting and analytics

– Cloud-based payroll processing

Pricing:

– Strong HR services integration, versatile platform

– Robust reporting and analytics

– Includes a mobile app

Cons:

– Some functions require a learning curve

– Pricing can be greater than rivals

– Occasional system lag

– Limited global payroll capabilities

– Customization may need technical competence.

3. Gusto

Gusto is a simple and budget-friendly payroll outsourcing service, specifically suited for small companies. Known for its transparent rates and ease of usage, it also provides advantages administration.

– Automated tax filing and payments

– Employee benefits management

– Time tracking and PTO management

– HR services integration

Pricing:

Starts at $39/month + $6 per employee.

– Affordable and simple to use.

– Offers medical insurance, 401( k), and other perks.

– Handles federal, state, and regional tax filings.

Cons:

– Not perfect for organizations with a big, intricate labor force.

– Only available for U.S.-based workers and professionals.

– Personalized assistance is only available at greater tiers.

– Limited flexibility for unique payroll structures.

– Slower processing times for brand-new businesses compared to some rivals.

4. ADP

ADP, founded in 1949, is a relied on global payroll option especially developed for large business. It supplies powerful multi-country payroll software, in addition to advanced analytics for extensive insights into payroll information.

– Global payroll solutions

– Tax guidelines compliance tools

– HR services combination

Pricing:

– Offers 24/7 client service with payroll experts.

– Automates tax filings, payroll computations, and makes sure compliance with guidelines.

– Connects with different accounting software and HR tools.

Cons:

– Pricing can be high compared to competitors with simpler payroll needs.

– Additional charges for tax filings, year-end reports, and particular functions.

– Initial setup can be lengthy and might require extensive training.

– While support is available 24/7, action times and quality might differ.

5. Paychex

Paychex is a popular choice for small to medium-sized companies, providing a range of payroll and HR services. Its intuitive platform makes sure easy management.

– Automated payroll processing

– Employee advantages administration

– Time and attendance tracking

– HR services for compliance

Pricing:

– User-friendly customer support

– Strong for tax and labor laws

– Mobile app for easy payroll management on the go

Cons:

– Pricing can be higher compared to some rivals

– Some advanced functions come at an extra expense

– Reports and modification options can be limited

– Occasional hold-ups in consumer assistance response times

6. Square

Square’s payroll services are perfect for little services, especially those already utilizing Square for payments, providing easy integrations, automated tax filings, and direct deposit choices.

– Simple payroll management

– Direct deposit and tax filing

– PTO and time-off tracking

– Integration with Square POS

Pricing:

$ 35/month + $5 per staff member.

– Seamless integration with Square POS

– Competitive prices, particularly for small companies with per hour staff members.

– Simple and instinctive style

Cons:

– Lacks sophisticated HR tools and advantages administration that bigger enterprises might require.

– Best suited for retail, dining establishments, and small service-based businesses, but might not be perfect for highly intricate payroll requirements.

– Payroll reporting features are more basic compared to rivals.

– Only readily available for companies running within the U.S.

7. UKG Ready

UKG Ready is a thorough payroll contracting out solution that integrates payroll with innovative HR services, best for mid-market companies.

Key Features:

– Payroll and HR services

– Workforce scheduling and time tracking

– Employee self-service options

– Compliance with tax guidelines

Pricing:

– Can integrate with HR, labor force management, and accounting software application.

– Comprehensive compliance features for tax policies, wage laws, and reporting requirements.

– Provides comprehensive analytics into payroll patterns, labor expenses, and compliance threats.

Cons:

– Can be too complex for small businesses with a steep knowing curve.

– Might be more pricey than some easier payroll options, particularly for little businesses with tight budget plans.

– Some organizations might discover certain features require IT support or extra personalization efforts.
– Some users report disparities in consumer service response times and concern resolution.

8. Justworks

Justworks uses payroll outsourcing along with robust HR services, making it an ideal choice for small businesses with hourly and employed non-exempt employees.

– Payroll processing and tax filing

– Employee advantages and insurance

– 401( k) management

– HR services and employee’s compensation

Pricing:

Starts at $49/month per employee.

– Simplifies payroll processing and tax filings.

– Intuitive and easy-to-use dashboard for staff members and administrators.

– Combines payroll, benefits, compliance, and HR tools in one platform.

Cons:

– More cost-effective for mid-sized organizations than small groups.

– Less flexibility in payroll and HR tools compared to some standalone services.

– Requires business to co-employ employees, which might not suit all company structures.

– Primarily focused on U.S.-based companies.

9. Paycom

Paycom is an efficient payroll outsourcing platform that provides powerful payroll options and HR services to organizations of all sizes.

Key Features Overview:

– Automated payroll processing

– Tax guidelines compliance

– HR services for labor force management

– Employee self-service features

Pricing:

Custom pricing based on the scope of the organization.

Pros:

– Employees can handle their own payroll, advantages, and tax documents.

– Offers extensive features to safeguard delicate employee information.

– Advanced analytics provide valuable insights into labor force expenses, turnover, and effectiveness.

Cons:

– Compared to other payroll solutions, Paycom can be expensive, particularly for little or midsize companies.

– New users may need substantial training to fully use the platform.

– Some users report that workflow modification and reporting alternatives have restraints.

– While customer care is readily available, some users experience slow reaction times or difficulty resolving complex issues.

– Compared to competitors, Paycom has less integrations with other organization software, needing more reliance on its internal community.

How to Choose the Right Payroll Service for Your Business

With so numerous outsourced payroll services readily available, how do you choose? As a primary step, it’s vital to take your business’s size and needs into factor to consider. Small companies might choose an easier, affordable service, while bigger organizations need more extensive services.

Ensure the supplier incorporates efficiently with your existing HR services, accounting tools and internal workflows to decrease disturbances. A solution that takes months to embrace can substantially affect your service – search for suppliers that provide fast and basic onboarding.

At Playroll, we understand the challenges at hand. Above all, we are dedicated to providing tailored customer support, for organizations of all sizes. Our platform combines automated, easy-to-implement international payroll management software with hands-on support. All in the name of making global payroll and growth truly easy.